Summit Heights Academy ("we," "our," or "the Academy") is committed to protecting the privacy and security of the personal information of our students and their parents/guardians. This policy outlines how we collect, use, store, and protect your information in line with our operational requirements and best practices.
1. Information We Collect
We collect personal information necessary for the enrollment,education, and welfare of your child. This includes, but is not limited to:
· Student Data: The child's full name, date of birth, sex, home address, nationality, state of origin, religion, medical history (including any special needs or ailments), and previous educational history (as detailed in Section A of the Entry Form).
· Parent/Guardian Data: Full names, home and postal addresses, places of work, phone numbers, and email addresses for both parents (as detailed in Section B of the Entry Form).
2. How We Use Your Information
The information we collect is used for the following primary purposes:
· To process admission and maintain student records.
· To ensure the health, safety, and well-being of your child while under our care.
· For effective communication with parents/guardians regarding academic progress, school activities, fees, and emergencies.
· To comply with legal and regulatory obligations.
· For internal administrative purposes, including billing and account management.
3. How We Store and Protect Your Information
· We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or alteration.
· Physical records are stored in secure locations, and digital information is protected with secure access controls.
· Access to personal data is restricted to authorized school staff on a need-to-know basis.
4. Sharing and Disclosure of Information
Summit Heights Academy will not sell,trade, or rent your personal information to third parties. We may disclose information in the following limited circumstances:
· To relevant authorities if required by law or to protect the vital interests of the student.
· To third-party service providers (e.g., medical personnel in an emergency, educational trip organizers) under strict confidentiality agreements.
· Where both parents have shared parental responsibility, basic academic and progress information may be shared with either parent, unless a court order restricts this.
5. Data Retention
We will retain student and parent personal data for as long as the student is enrolled at the Academy.After a student leaves, we will retain records for a reasonable period as required by law or for legitimate administrative purposes, after which they will be securely disposed of.
6. Your Rights
You have the right to:
· Access and Correction: Request to view the personal information we hold about you and your child and request corrections if it is inaccurate.
· Withdraw Consent: Withdraw consent for certain uses of your data, understanding that this may impact our ability to provide certain services.
To exercise these rights, please contact us using the details below.
7. Changes to This Policy
We may update this Privacy Policy from time to time.The most current version will always be available on our website, and we will notify parents of any material changes.
Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data,please contact:
Summit Heights Academy
📍Sabuwar Gandu along FCE (T) Bichi Road, Bichi, Kano
📞+234 707 725 0411
📧[email protected]
This policy is effective as of 05/10/025.
